Rightcheck - Simple, Secure, Digital Right to Work Solution

Privacy Policy: Rightcheck Recruiter App

Last Updated: 5th September 2023

Introduction

Rightcheck are committed to protecting and respecting your privacy and compliance with data protection legislation.

Your Company has subscribed to the Rightcheck platform, a Data Processor.

This Privacy Policy applies to your use of the Rightcheck platform, including online web portal and mobile apps.

The Rightcheck platform enables candidate Right to Work checks and other pre-employment checks to be conducted by a prospective employer who has subscribed to use Rightcheck. The Subscriber (your company) is the data controller of personal candidate data associated with these checks and you should contact them directly if you have any questions or concerns regarding candidate data.

This Privacy Policy only applies to the personal data collected in order to allow you to use the Rightcheck platform and sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us.

Definitions

Data protection legislation – The data protection legislation enforce in the UK from time to time and includes the Data Protection 2018 (as amended) and the UK General Data Protection Regulation (GDPR).

  • Data controller – A controller determines the purposes and means of processing personal data.
  • Data processor – A processor is responsible for processing personal data on behalf of a controller.
  • Data subject – Natural person
  • Categories of data – Personal data and special categories of personal data
  • Personal data – The GDPR applies to ‘personal data’ meaning any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier (as explained in Article 6 of GDPR). For example name, passport number, home address or private email address. Online identifiers include IP addresses and cookies.
  • Special categories personal data – The GDPR refers to sensitive personal data as ‘special categories of personal data’ (as explained in Article 9 of GDPR). The special categories specifically include genetic data, and biometric data where processed to uniquely identify an individual. Other examples include racial and ethnic origin, sexual orientation, health data, trade union membership, political opinions, religious or philosophical beliefs.
  • Processing – Means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
  • Third party – means a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data.

The purpose(s) of processing your personal data

We use your personal data for the following purposes:

  • Customer Support: We use your information to support you in your use of our products and services. This includes the use of personal information to diagnose product problems, rectify erroneous transactions and provide other customer support related services.
  • Customer engagement and communication: We use your information to communicate with you via email, SMS text or other electronic media for instance on service-related matters, such as invoices. Other instances where we engage with you include confirming the opening of an account, resolving complaints, and asking you to take part in one of our surveys.

The categories of personal data concerned

With reference to the categories of personal data described in the definitions section, we process the following categories of your data:

  • Business email address
  • Full Name
  • Organisation
  • Job Title
  • Business phone number

Our legal basis for processing your personal data

We generally identify the legal grounds that we rely upon to use your personal information in the section above “The purpose(s) of processing your personal data”. However for reference, the legal grounds that we rely on to use your personal information are:

  • It is necessary for our legitimate interest and does not unduly affect your interests or fundamental rights and freedoms
  • It is necessary for legal and/or regulatory obligations or requests that we are subject to, such as complying with anti-money laundering and anti-fraud laws or providing information to a public body or law enforcement agency
  • It is necessary to perform our contractual obligations to your Company under the Terms of Service by which they have subscribed to the Rightcheck platform

Sharing your personal data

Your personal data will be treated as strictly confidential and will only be shared with employees within Rightcheck for the purposes explained above. We do not share/sell/store your personal data outside of Rightcheck.

Data retention policy

We keep your personal data for no longer than reasonably necessary using the following criteria:

If you have provided your consent for processing to provide you with a blog/newsletter subscription, we will retain your personal information until you explicitly request for it to be removed.

If we have received your data from a contact form or external mailing list, we will retain your data until either we are made aware that the data is no longer accurate, or you have explicitly requested for it to be erased.

Providing us with your personal data

You are under no statutory or contractual requirement or obligation to provide us with your personal data. If you choose not to provide your personal data:

  • We will be unable to provide you directly with customer support
  • We will be unable to send you newsletters/blog updates
  • We will be unable to send operational updates to you, for example, changes to our website or services
  • We will be unable to notify you of any changes to our Privacy Policy

Your rights and your personal data

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:

  • The right to request a copy of the personal data which we hold about you;
  • The right to request that we correct any personal data if it is found to be inaccurate or out of date;
  • The right to request your personal data is erased where it is no longer necessary to retain such data;
  • The right to withdraw your consent to the processing at any time, where consent was your lawful basis for processing the data;
  • The right to request that we provide you with your personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable i.e. where the processing is based on consent or is necessary for the performance of a contract with the data subject and where the data controller processes the data by automated means);
  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
  • The right to object to the processing of personal data, (where applicable i.e. where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics).

Transfer of Data Abroad

We do not transfer personal data outside of the EEA.

Further processing

If we wish to use your personal data for a new purpose, not covered by this Privacy Policy, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions.

Changes to our Privacy Policy

Any changes we may make to our Privacy Policy in the future will be posted on this page and, where appropriate, notified to you by email. Please check back frequently to see any updates or changes to our Privacy Policy.

How to contact us

If you would like more information about how we use and store your data, or have any issues concerning your data, please email support@rightcheck.io

If this does not resolve your issue, you can contact the Information Commissioner’s Office (ICO).